Privacy Policy
Last updated: November 2025
At Virtual Accounts by Patrick, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, and safeguard your information when you use our bookkeeping services.
1. Information We Collect
Personal Information
We may collect the following personal information:
- Contact Information: Name, email address, phone number, business address
- Business Information: Business name, industry, transaction volume, financial data
- Communication Data: Messages, inquiries, and correspondence
Automatically Collected Information
When you visit our website, we may automatically collect:
- IP address and browser type
- Pages visited and time spent on site
- Referring website information
2. How We Use Your Information
We use your information to:
- Provide professional bookkeeping services
- Respond to your inquiries and provide customer support
- Process transactions and manage your account
- Send important updates about our services
- Improve our website and services
- Comply with legal and regulatory requirements
3. Information Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:
- Service Providers: With trusted third parties who assist us in operating our business (e.g., cloud storage providers, email services)
- Legal Requirements: When required by law or to protect our rights
- Business Transfers: In connection with a merger or sale of our business
4. Data Security
We implement appropriate security measures to protect your personal information, including:
- Secure data encryption
- Regular security assessments
- Limited access to personal information
- Secure communication channels
5. Data Retention
We retain your personal information only for as long as necessary to:
- Provide our bookkeeping services
- Comply with legal obligations (typically 7 years for financial records)
- Resolve disputes and enforce agreements
6. Your Rights
You have the right to:
- Access and review your personal information
- Correct inaccurate information
- Request deletion of your information
- Object to processing of your information
- Withdraw consent where applicable
7. Cookies and Tracking
Our website uses cookies to improve user experience. You can disable cookies through your browser settings, but this may affect website functionality.
8. Third-Party Links
Our website may contain links to third-party sites. We are not responsible for the privacy practices of these sites.
9. Changes to This Policy
We may update this Privacy Policy periodically. We will notify you of significant changes by posting the new policy on our website.
10. Contact Us
If you have any questions about this Privacy Policy or your personal information, please contact us:
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